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OpenKM presents OKMFlow, its new native workflow engine. This solution is designed to integrate process automation naturally, without friction or external tools, within the OpenKM document management ecosystem.
OKMFlow allows organizations to design, execute, and manage custom workflows from an intuitive visual interface. Everything happens within OpenKM, eliminating the need for third-party solutions, reducing technical complexity, and improving operational efficiency.
Its high scalability and advanced features make it ideal for multiple industries. With OKMFlow, automation becomes a strategic advantage for any organization.
Graphical workflow designer: Visually define each step of the process with tasks, conditions, transitions, and forms.
Dynamic task assignment: Based on roles, manual selection, initiating user, or defined groups.
Real-time editing: Modify assignments and behavior even in active workflows.
Process variable management: Share data between stages through a unified context.
Advanced automation: Send notifications, apply electronic signatures, update metadata, and log events automatically.
Efficient data persistence: Optimized database storage to ensure performance.
Regulatory compliance: Full traceability at every step of the workflow.
High scalability: Architecture ready to grow in volume, users, and complexity.
OpenKM includes a fully native workflow engine.
All automation, task assignment, and document control functionalities run within the same system.
Automate processes and monitor everything from a unified view.
Document workflow automation tailored to the needs of every sector.
Automate contract validation and approval with integrated electronic signatures. Ensure full traceability across every document version and reduce contracting cycle time.
Manage payroll approval flows, vacation requests, onboarding processes and employment contract validation automatically and with a full audit trail.
Integrate OKMFlow with your ERP to automate invoices, delivery notes, purchase orders and customer records in distribution, food industry and e-commerce environments.
Control the ISO document lifecycle: reviews, approvals, version control and audits. Comply with ISO 9001, ISO 27001 and GDPR with complete traceability.
Automate clinical documentation approval, pharmacology protocols and patient record workflows while meeting healthcare and data privacy regulations.
Digitise and automate administrative files, citizen requests and procurement processes with configurable workflows, automatic notifications and legally compliant digital archiving.
OKMFlow's workflow engine is the native BPM component of OpenKM that automates document-centric processes. It features a visual designer, dynamic task assignment, built-in electronic signatures and full audit traceability — all without external tools.
Yes. OKMFlow provides full traceability at every workflow step, automatically logging all events, decisions and changes. This simplifies compliance with ISO 9001, ISO 27001, GDPR, SOX and other regulatory frameworks.
Yes. OpenKM and OKMFlow integrate with ERP systems (SAP, Microsoft Dynamics) and CRM platforms via REST API, enabling end-to-end automation in distribution, retail and e-commerce environments.
Yes. OKMFlow includes electronic signature automation within the workflow, allowing contracts, invoices and legal documents to be signed and validated directly inside the document management system.
Yes. OKMFlow supports real-time editing of active workflows, enabling you to modify task assignments, transitions and behaviors without interrupting ongoing processes.
Discover what OKMFlow can do for you.
