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Automate, control, and accelerate your document workflows
Automate your document workflows
with OKMFlow
In a world where agility and efficiency in process management are key to competitiveness, OpenKM presents OKMFlow—its new native workflow engine. This solution is designed to integrate process automation naturally, without friction or external tools, within the OpenKM document management ecosystem.
OKMFlow enables organizations to create, execute, and manage custom workflows through an intuitive visual interface, optimizing time and resources while ensuring regulatory compliance. With high scalability and advanced features, it adapts to the needs of various sectors, turning automation into a true strategic advantage.
What makes OKMFlow unique?
OKMFlow allows organizations to design, execute, and manage custom workflows from an intuitive visual interface. Everything happens within OpenKM, eliminating the need for third-party solutions, reducing technical complexity, and improving operational efficiency.
Main features:
- Graphical workflow designer
- Dynamic task assignment
- Real-time editing
- Process variable management
- Advanced automation
Why implement OKMFlow now?
Full independence
Design and manage your own workflows without external development
Native integration
Everything in a single environment. No need for external tools
Time and resource optimization
Automate repetitive tasks and reduce manual effort
Security and control
Full visibility of the process lifecycle
Future-ready
Constant evolution with newly developed features
Use Cases
OKMFlow easily adapts to various sectors and industries:
- Approval of contracts, budgets, and HR processes.
- Validation of legal documents with integrated electronic signature.
- Process automation in ERP environments (distribution, food industry, e-commerce)
- Document quality management, version control, and regulatory compliance.
- Automatic processing of structured documents: invoices, records, requests, and more.
With OKMFlow, process automation is no longer just an option—it's a driver of value and efficiency.
Automate
Optimize
Control
Frequently Asked Questions about OKMFlow
What is OKMFlow?
OKMFlow is the native workflow engine (BPM) integrated in OpenKM. It enables organizations to design, execute and manage custom document workflows from an intuitive visual interface — without external tools or additional development.
What makes OKMFlow different from other BPM solutions?
Unlike external BPM tools that require integration with a document manager, OKMFlow is completely native within OpenKM. This eliminates complexity, reduces costs and ensures full document lifecycle traceability.
Which industries can benefit from OKMFlow?
OKMFlow suits multiple sectors: Legal (contract approval with e-signatures), HR (onboarding, payroll), ERP / Distribution (invoices, purchase orders), Quality & ISO (version control, audits), Healthcare and Public Administration.
How much does OKMFlow cost?
OKMFlow uses a perpetual license starting at USD 2,500, with optional annual support and maintenance. No forced subscriptions. See pricing or contact us for a custom quote.
Does OKMFlow require additional tools or servers?
No. OKMFlow is fully embedded in OpenKM — no external BPM engine, third-party integrations or additional servers needed. Everything runs within the same document management system.
Can I edit a running workflow without stopping it?
Yes. OKMFlow supports real-time editing of active workflows, so you can update task assignments, transitions and behaviors without interrupting ongoing processes.